Human Capital Management
Time and Attendance Management
Track time and attendance with ease. It eliminate errors of manual data entry through automated data syncing. Effortlessly consolidate attendance data from multiple swiping devices. Attendance Management system features define attendance policies, track every employee’s in/out time, record work-from-home/out-duty attendance, and much more.
System support both browser-based and biometric attendance. These devices are designed to integrate directly with cloud-based servers, giving you real-time data about who's clocked in/out of your office.
- Interfacing with swiping and biometric machines
- Periodic Data Import from devices
- Time & Attendance register
- SMS Integration (late comers)
- Attendance Data Management
i) Attendance Dashboard
Displays employees count present or in office Location wise. It offers reports that gives attendance summary on real-time basis - reports for individual employees, or for all. Filters for custom date ranges and locations help drill down even deeper. Attendance Tracker for employees keep a tab on employees with attendance management. Knowing employees absences in real time will help you plan the day ahead.
ii) Import Attendance
Manual import of data downloaded from swiping/biometric machines in case of network failure. System supports both incremental and full import of data.
iii) Punching data
Shows all swipe-ins and swipe-outs of employees. This is raw data from attendance machine. System is integrated with devices like ESSL.
iv) Attendance register
Shows attendance Register for the day / for a period. This can be filtered on location.
- Register captures Absent, Present, Out Station duty- Full day/Half day, Leave-Full day/ Half day, Compensatory off – Full day/half day.
- Manual attendance can be marked in a batch in few clicks.
v) Reprocess – Process to Trigger sync with device data.
Apply LOP Leaves – Loss of Pay leaves can be marked in batch for those who are absent. This process won’t mark LOP for those who are on leave, Comp-0ff, Outstation/on-site duty etc.
vi) Apply LOP Leaves with SMS
Absence scheduler convert absences to Loss of pay leaves automatically. It triggers Loss of Pay leaves and sends-out emails for those who are absent for the day.
vii) Over Time and Late Cutting
Over time and late coming calculation policies, if any can be defined. System applies Loss of pay to employees once the defined exceptions are crossed.
viii) Integration with biometric or other attendance devices
Integration enables capture check-in and check-out of all employees.
Attendance Register – Users can generate attendance register report for a period of time. Users can also filter this results using the location and attendance status.
i) Dashboard - Less to remember, less to forget
Dashboard consists of widgets for reminder and alerts. These widgets are
- Pay revision reminder
- Upcoming Birthdays
- Pending Leave Approvals
- Contract Employees, contract renewal reminder
- Retiring Employees
- New Employees
- Organization trees, a clear-cut illustration of the reporting structure.
ii) Employee Directories
Company-wide directories make it easy to find out vital information of colleagues like Photo, Designation, Department, Work Location, email and phone number. Paginated view of all employees in the company. Provision to search the employees with name.
iii) Employee List
A facility to search employees joined over a period of time (date range). Provision to exclude or include retired and resigned employees. Search results can be exported to either pdf or excel.
iv) KYC Details
View KYC details of employees and export as excel format.
v) CTC on Pay Revision
Projection on salary payout - Cost to company (CTC) or total amount of expenses against pay-revision on employees during one year.
vi) CTC on Paid
Cost to company (CTC) or total amount of expense paid on each employee during one year or a month. This includes salary-payout, incentives, vouchers, bonus and more
vii) All Employees
All vital information of employees can be viewed and exported to an Excel. Query window can filter results based on designation, location, qualification, salary range etc
viii) Pay revision Approval
All pay revisions has to be approved by HOD-Human Resource.
Employee Self Service
Self-service features help save time. Instant, online access for employees to update their personal data, and skill sets, log times, and check-in/out. Managers can access all info about subordinates, have control on approvals, leave management, and even track time for jobs.
i) Employee Profile
Employee Profile is a comprehensive database that has the complete information such as Date of Joining, Date of Confirmation, Increment Date, Employee Status, Pay Scale, Leave Approver, CUG Mobile, Fuel Card, PF Account Details, Permanent Account Number, Salary Bank A/C details, ESI Details, UAN details, Welfare details, Resign Date, Resign Remarks, Relieving Date, Retirement Date, Retirement Age, Date of Birth [Official], Date of Birth, Date of Marriage, Blood Group, Nationality, Gender, Family Details, KYC info – Personal, Spouse, Children and Parents, Skills, Career history and Education/Certification, training attended and transfer details, monitor Attendance
Track assets given to employees at the time of their joining, such as a laptop, phones etc.
iii) Vacation and Leave Card
Employees can manage their vacation including leave application, cancellation, history, leave balance, details of leave taken and cancelled leaves.
iv) Pay Revisions
History of Pay revisions with payroll elements.
v) Payroll History
This sections shows the split up of month-wise salary. Site administrator can also configure whether employees to be given the privilege to generate and download their own pay slips.
vi) Transfer Details
You can view the employee transfer details here. HR maintains work location or internal transfer of employees promptly. The Modules are all tightly integrated and auto attendance, leave, payroll etc.
vii) Change Password
Employees can manage their credentials here.
Employee Self Service (ESS) portal completely shifts the responsibility of applying leave, its approval or rejection and comp-off granting to employees and their respective managers with near-zero HR intervention. System automate tracking and updating of leave balances of all employees.
- Make your own rules, customizable leave management. It also means calculating leave entitlements, rollovers, and accruals is a whole lot easier.
- Configurable holidays for each location if offices are in different states or countries
- Employees can see how much leave they've taken, how much remains, and apply for time off from the web or their mobiles.
i) Leave Definition / Policy Setup
Leave definition provides the end user the flexibility to define company specific leave types. Types can be of Full Pay leave, Half Pay leave and Loss of pay with optional carry over feature. Leaves can be earned either on worked days or on fixed periodic allots. Leaves like casual leave, sick leave, maternity leave etc can be derived from the leave types.
ii) Opening balance
Manage Opening allot as part of employee joiner process and balance b/f during year-begin process.
iii) Earned leave
The leaves which are earned in the previous month/year and enjoyed in the preceding month/years. Earning is done automatically based on Leave policy. This can be done batch process or can be for a particular employee. Crediting can be done monthly, quarterly, half-yearly or yearly.
iv) Leave Transaction - Apply / Cancel
Enables employees to apply/cancel leave online. Leave balances and other business rules are checked while posting application. HR can manage leaves of employees’ behalf of applicants. They can also approve leave requests behalf of Approvers.
- Leaves can be applied and approved online using the Employee Self Service modules.
- Auto calculation of leave days based on leave policy.
- Facility to track all leave taken by the employee.
- Facility to cancel any Leave transactions
- Facility to lapse Leaves - either automatically or manually
- Loss of Pay Leaves can be linked to Payroll for automatic deduction in salary
- Reporting managers / concerned person can apply leave behalf of an employee.
v) Leave Approver
Leave approver can be mapped for each employees. Leave applied will be automatically routed to the reporting manager /approver for approval.
vi) Leave Approval / Cancel Approval
All unapproved leave related request are listed here.
Both leave-application and leave-cancel requests are attached with multiple step workflows. When an employee raises a request, the workflow attached take that request to the concerned reporting manager and HR in parallel for approval. Approver’s action will trigger updates to leave balance, attendance, payroll if it’s LOP etc.
vii) COF Bucket
Managers or HRs can grant compensatory offs for the work carried out on off days or hours. These COFs can set to expire after certain days.
viii) COF Transaction
Employees can avail accumulated COFs. They can apply or cancel either self or a HR can apply behalf of others.
Reports that detail the leaves taken and remaining for each employee. The LOP and Payroll reports will give you a count of the number of days to be paid for each employee or to be counted as Loss of Pay. Admins and managers can also get organization and department-wide reports.
- Leave Register
- Leave Register Details
- Unapproved Leaves